Self-Shredding VS. Secure Service, Select YOUR Solution

In an office setting, especially one such as that which exists in the medical industry or legal industry, a tremendous amount of protected information is processed daily through paper documentation. This paper documentation serves a necessary purpose in most industries as a source of information collection. After this documentation has served its purpose, a choice must be made on how to properly and safely handle these sensitive documents. A business can either choose to process them in-house, shredding and disposing of the documents themselves, or hire the job out to a document collection and disposal service. On the surface, this may seem a simple decision: “Let’s keep it in house, why trust someone else with our important information?”
Indeed, why should anyone trust their business’ protected information to a second party? This article will show several reasons YOUR BUSINESS should be utilizing a secure document collection and disposal service.

First, there is the security associated with a second party service. By establishing a relationship with a company which solidly utilizes a secure chronological documentation paper trail that records the sequence of custody, control, transfer, analysis, and disposition of any and all applicable documentation,your business can be sure your documents will be safely contained and protected step-by-step until the moment of destruction. A secure chain of custody such as this helps to ensure no third party or criminal interruptions. Afterwards, a Certification of Destruction is issued, providing proof for your clients that their information is safe. On the other hand, with in-house shredding, there is NO PROOF of destruction. Further by trusting an employee to process these documents, no matter how trustworthy, the stage is set for human error. At some point the wrong documents may wind up in the trash can, headed for the dumpster, where anyone could easily access them.

Moving on, cost is the second factor to consider: An office with only a few employees can generate over 100 pounds of paper each month. For the average private shredder that would take an associate over ten hours to shred by hand. In-office shredders can handle at most about eighteen pages at a time and require a cool-down period every ten minutes. Also, these smaller units tend to jam, and then require attention in order to become functional again. So the task becomes bigger and more uneconomical as your business is now literally paying an associate to wait around unproductively. The cost of wages alone is nearly double each month what that same office would pay a secure document collection service. Also, there is the up-front cost of the shredder machine itself which can run upwards of $200 to $300 dollars and are not built to handle such high volumes. Inevitably they begin breaking down, further incurring service fees and/or replacement costs.

The last factor (and most important from an eco-conscious standpoint) is the ability to recycle the paper after it has been shredded. Personal shredding may not be accepted by most recycling facilities as they are too small to be sorted. This leads to even more landfill space being unnecessarily taken up. One ton of paper is enough to fill 3.3 cubic yards of landfill space.In fact, as of 2016 over 20.9 MILLION TONS of paper was winding up in landfills every year.

To finalize, if your business has need for a shredding solution, hiring a secure document collection service is the only choice. Not only is it more cost effective, it is far more secure, entails less inconvenience, and is better for our environment. To that end, consider Shredbin™ the solution to your situation. Shredbin™ understands the value of your business’ time and the security which is absolutely necessary to protect your business and most importantly, your customers.

For more information regarding making Shredbin™ your secure document collection solution,